OFFICE OF DISTRICT ELECTION OFFICER : SERCHHIP DISTRICT

Implementation of Section 4[1][b] of RTI Act 2005


CHAPTER 1Particulars of Organization, Functions and Duties.
CHAPTER 2The Powers and Duties of Officers and employees of DEO.
CHAPTER 3Procedure followed in the decision making.
CHAPTER 4Norms set for the discharge of functions.
CHAPTER 5

The rules, regulation, instructions, manuals and records, held  or under control or used by employees for discharging its functions.

CHAPTER 6Categories of documents that are held by DEO.
CHAPTER 7

The particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of policy or Implementation thereof.

CHAPTER 8

A Statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meeting are accessible for public.

CHAPTER 9Directory of officers and employees.
CHAPTER 10

The monthly remuneration received by each of officers and employees, including the system of compensation as provided in its regulations.

CHAPTER 11Budget.
CHAPTER 12

The manner of execution of subsidy programmers’, including the amounts allocated and the details of beneficiaries of such programmes.

CHAPTER 13Particulars of recipients of concessions, permits or authorizations granted by it.
CHAPTER 14

The Details in respect of the information, available to or held, reduced in an electronic form.

CHAPTER 15The particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use.
CHAPTER 16The names, designations and other particulars of the Public Information Officers.
CHAPTER 17Such other information as may be prescribed.


CHAPTER – 1

The particulars of organization, functions and duties (Section 4(1)(b)-I)


District Election Office, Serchhip is one of the branches of the District Administration or DC Office that is tasked to perform or deliver specific services. The functioning of the Officeadministering election processes within the District. The District Election Office functions under the overall direction and supervision of the Deputy Commissioner/District Election Officer.

Functions / Duties:

The primaryfunctions of District Election Office are maintenance of electoral roll of the three Assembly Constituencies within the District and the Village Council Rolls, Implementation of Electors Photo Identity Card Scheme and Conduct of Elections. 

Its main duty is to conduct free and fair Elections, educating the general public on electoral processes and practices through SVEEP campaign, maintenance of error free Electoral Rolls and 100% registration of all eligible voters through periodical revisions of electoral rolls.


CHAPTER – 2

The Powers and Duties of Officers and Employees (Section 4(1)(b)-II)


OFFICERS IN DEO SERCHHIP AND SUBJECTS ALLOTTED:


The functions/duties of the officers and employees are as follows:


Sl No.Name of the Officer/DesignationFunctions/Duties performed
1District Election Officer

1) All subject matters relating to elections are sent to DEO/DC who takes the final decision on all matters.

2) All orders, circulars, letters etc., are issued in the name of the DEO and by EO on the direction of the DEO.

3) The District Election functions under the control and direction of the DEO

4) DEO is designated as Head of the Department by the Government to exercise financial powers delegated to the District Election Office.

5)DEO is the Appellate Authority for the District Election Office, under RTI Act, 2005.



2Election Officer

1) All matters and correspondences relating to election are routed through him to the District Election Officer

2) EO functions as SPIO in the implementation of RTI Act, 2005

3) EO is the DDO of Election Branch

4) EO monitors and supervise the day to day functions of the Office on behalf of the DEO

3Lower Division ClerkAll clerical works relating to Election are performed by the Clerk and execute works as directed by DEO/EO.
4Data Entry OperatorAll data entry works relating to Electoral Rolls including issuance of Voter ID cards are performed by Data entry Operators.
5PeonPeon  performs unskill and manual works with regards to the day to day activities of the Office


CHAPTER – 3


The Procedure followed in the decision making process, including channels of supervision and accountability Section 4(1)(b)-III)


The Office acts upon the instruction received from the Office of the Chief Electoral Officer, Mizoram, who inturn received instruction from the Election Commission of India. 

Decision on the means and method for the follow-up of instructions received are taken and decided by the DEO which is executed by the EO and other Office staffs and finally by the Booth Level Officers etc at the ground level.

Further, the State Election Commission, Mizoram is the decision making authority on all matters relating to conduct of Election to Local Bodies who issues instructions to DEO.


CHAPTER – 4


The norms set by it for the discharge of its functions (Section 4(1)(b) -IV)


The Office follows the norms set out for all Government of India offices by the Department of Personnel & Training/Department of Administrative Reforms and Public Grievances, or by the Department of Personnel and Administrative Reforms, Government of Mizoram, whichever is practicable.


CHAPTER – 5


The Rules, Regulations, Instructions, Manuals and Records, held by it or under its control or used by its employees for discharging it functions;

(Section 4(1)(b) -V)


The rules and regulations, instructions, Manuals and records are as prescribed by the Ministry of Personnel, Pension and Public Grievance or by the Department of Personnel and Administrative Reforms, Government of Mizoram. No separate rules are framed by District Election Office.



CHAPTER – 6


A statement of the categories of documents that are held by it or under its control (Section 4(1)(b) -VI)


                                                                                                                  As at (vi) above.


CHAPTER – 7


The particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof (Section 4(1)(b) -VII)

As prescribed by the Election Commission of India, regular meeting, briefing and consultation are done with NGOs and representatives of all Political Parties.


CHAPTER – 8


A statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public.


(Section 4(1)(b) -VIII)


Election Commission of India is the final decision making authority or to certain extend the Chief Electoral Officer, Mizoram and the State Election Commissioner’s Office.


CHAPTER – 9

A directory of its officers and employees (Section 4(1)(b) -IX)

Sl No.Name of the OfficerDesignationTelephone No.
1Kumar Abhishek, IASDistrict Election Officer03838-222432
2VanlalhmachhuanaSecretary03838-226105
3LalchharlianiLDC9436146870
4John LalnunmawiaLDC9862878193
5V. LaltlanmawiaData Entry Operator9862878193
6RamdinglianiPeon9366409878
7LalrinnghetiPeon8974174595


CHAPTER – 10

The monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations

(Section 4(1)(b) -X)

Sl No.Name of the OfficerDesignationBasic Pay in Rs.Gross in Rs.
1Kumar Abhishek, IASDistrict Election Officer74000111030
2VanlalhmachhuanaElection Officer7180087406
3LalchharlianiLDC-19170
4John LalnunmawiaLDC2710036575
5V. LaltlanmawiaData Entry Operator3010036864
6RamdinglianiPeon-11990
7LalrinnghetiPeon-11990


CHAPTER – 11

The budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made

(Section 4(1)(b) -XI)


Budget are allocated by the Government under non-plan funds as per the proposals submitted by the District Election Officer through the CEO. Funds are alloted for the office monthly expenses, salaries of staffs and separate funds for Conduct of elections, expenditure incurred during revision process, SVEEP campaigns and other programme as devised by ECI/CEO, Mizoram.


CHAPTER – 12

The manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes

(Section 4(1)(b) -XII)


Does not arise.



CHAPTER – 13

Particulars of recipients of concessions, permits or authorizations granted by it (Section 4(1)(b) - XIII)


Does not arise.


CHAPTER – 14

Details in respect of the information, available to or held by it, reduced in an electronic form (Section 4(1)(b) - XIV)


deoserchhip.mizoram.gov.in/


CHAPTER – 15


The Particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use


(Section 4(1)(b) - XV)


TheDistrict Election Office, located at AOC, Veng, NewSerchhip is open during all working hours from 9: 00 A.M to 5.00 PM whereby any information can be sought as per prescribed procedure. Information can be obtain from the official portal, through mobile apps deviced by ECI including Voterhelpline mobile app and nvsp portal etc 

No separate Library/Reading Rooms are being maintained by the District Election Office for public utility.


CHAPTER – 16


The Name, Designation and other particulars of the Public Information Officers (Section 4(1)(b) - XVI)


The names of the Officers of the District Election Office are designated as Appellate Authority, Public Information Officer and Assistant Public Information Officer under the provisions of RTI Act, 2005 are given under:-

Kumar Abhishek, IAS 

District Election Officer

Ph. No. 03838-222432

District Appellate Authority

Vanlalhmachhuana,

Election Officer.

Ph. No. 03838-226105

Public Information Officer


CHAPTER – 17

Such other information as may be prescribed (Section 4(1)(b) - XVII)


Basic informations required to be disemminated to the knowledge of the general public are brought out through social media platforms like whatsapp, Facebook etc, through local visual media and printed local newspapers.



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The RTI ACT 2005 SECTION 4[a][b] can be downloaded from the link below :-

Implementation of RTI Act 2005 Section 4[a][b]